Purpose:

Winchester Food Partnership is committed to protecting and respecting your privacy.

We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.  If you have any questions regarding this Privacy Policy, please info@winchesterfoodpartnership.org.uk  

We aim to respond to all requests within 7-working days. 

Scope:

This policy applies to anyone  that uses the Winchester Food  Partnership  website, Facebook page or signing up to our mailing  list.  By using any of these sites you’re agreeing to be bound by this policy.

Who we are

Winchester Food Partnership is a cross-sector partnership of organisations and individuals who have come together to create a health and sustainable food culture for people living and working in the Winchester District, regardless of income. 

What information we collect and how we use it

We obtain information about you when you use our website, Facebook page or sign up to our mailing list. The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when.  We will never ask for any personal sensitive data. We may ask for your postcode in order for us to ensure we are reaching the whole of Winchester district.

We may use your information to:

• send you communications which you have requested.
• seek your views or comments;
• notify you of changes.

We will  never:

• sell or rent your information to third parties
• share your information with third parties for marketing purposes.

Who we share your information with

We may share your information with partners, agents or service providers to allow them to perform services on our behalf or to help us improve the services we provide to you. These partners will only act under our instruction and will not use your information for their own purposes.

The organisations that host our services, and therefore have access to your data include:

• Google inc, webmail (email hosting) 

Our social media partners

• Facebook, Twitter

Our analysis partners

• Google inc., Mailchimp

How long we keep your personal information

Some information, such as certain financial information, needs to be kept for a period required by law.  We will only hold your personal information on our systems for as long as is necessary for the relevant activity, including any statutory obligations, or as long as is set out in any relevant contract you hold with us.

At any time, you can unsubscribe from our communications by clicking the unsubscribe button on the bottom of our emails.

Use of ‘cookies’

Our website uses Cookies, which are small data text files that are sent from a server computer during a browsing session. Cookies are typically stored on your computer’s hard drive and are used by Websites to simulate a continuous  connection to that site. To make our site more responsive to your needs we use cookies to track and manage information relative to your specific interests. In this way we can tailor our site to your needs, deliver a better and more personalised service and track the pages on our site that you visit. The use of cookies automatically identifies your browser to our computers whenever you interact with our site.

Your browser options allow you to disable cookies. You should note that if you do disable cookies, you may not be able to access all the services on this site.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

How we keep your information safe

We make sure that appropriate controls and processes are in place to ensure we take good care of your information.  However, the transmission of information over the internet is never completely secure and as a result, while we strive to protect your personal information, WFP cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your data, we make every effort to try to ensure its security both on our systems and while in transit between our systems.

All staff who have access to your personal data understand the importance of keeping your information safe and secure at all times and are given training to support them in this.

Your choices

If you don’t want to receive any information we may send to you, you will always have the option to opt out. Please use any unsubscribe link or contact us at  info@winchesterfoodpartnership.org.uk

You can also ask us to delete your personal information by contacting us at info@winchesterfoodpartnership.org.uk As long as we have no other obligation to retain the information, we will then delete it for you.

How you can access and update your information

The accuracy of your information is important to us and you have the right to ask for a copy of the information we hold about you. Please email any requests regarding your data to info@winchesterfoodpartnership.org.uk 

We aim to act upon any email request to amend or delete personal data within 7-working days.

16 or under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

If you have any questions about your privacy

You can contact us at info@winchesterfoodpartnership.org.uk  for anything arising from this Policy. For more information about your data protection and information rights, please contact the Information Commissioner’s Office in the UK at this address https://ico.org.uk/

Review of this policy

We keep this policy under regular review. This policy was last updated in  February 2023